Invoice template for graphic designers
Design work is easy to underbill because revisions and licensing quietly balloon past the original scope. A solid design invoice separates the core deliverable (logo concept, brand identity, a specific asset) from revision rounds beyond what was quoted, and from any usage/licensing terms for the final files (exclusive vs. non-exclusive, print vs. digital, resale rights). If you're billing hourly for open-ended creative direction, list the hours and rate as their own line rather than folding them into a flat design fee — clients want to see where the time went. Source-file delivery (AI/PSD/Figma originals vs. flattened exports) is worth its own line if you charge extra for it, since many freelancers give clients only final exports by default and charge separately for editable source files. For ongoing retainer clients, note the billing period (e.g. 'March 2026 design retainer') so recurring invoices are unambiguous month to month.
Suggested line items
| Description | Qty | Rate |
|---|---|---|
| Logo design — 3 initial concepts | 1 | $650.00 |
| Brand style guide (colors, type, usage) | 1 | $300.00 |
| Revision round (beyond included 2 rounds) | 2 | $75.00 |
| Source file delivery (AI, PSD, Figma) | 1 | $100.00 |
| Social media asset kit (10 templates) | 1 | $275.00 |
Opens the invoice generator pre-filled with these line items — nothing is saved until you download or share.
INVOICE
From
Your Business
you@example.com
Bill to
Client Name
| Description | Qty | Rate | Amount |
|---|---|---|---|
| Logo design — 3 initial concepts | 1 | $650.00 | $650.00 |
| Brand style guide (colors, type, usage) | 1 | $300.00 | $300.00 |
| Revision round (beyond included 2 rounds) | 2 | $75.00 | $150.00 |
| Source file delivery (AI, PSD, Figma) | 1 | $100.00 | $100.00 |
| Social media asset kit (10 templates) | 1 | $275.00 | $275.00 |
Frequently asked questions
How do I bill for extra revision rounds on a design invoice?
Quote a set number of revision rounds in your proposal, then add any rounds beyond that as their own line item on the invoice (e.g. '2 additional revision rounds — $75 each'). This keeps scope creep visible and billable instead of silently eating your margin.
Should I charge separately for source files?
Many designers deliver only flattened exports (PNG, PDF) by default and charge a separate line for editable source files (AI, PSD, Figma) if the client wants to edit the work themselves later. Listing it as its own item makes the option — and its cost — explicit up front.
How do I invoice a monthly design retainer?
Use one line item per retainer period (e.g. 'March 2026 design retainer — up to 15 hours') plus any overage hours as a separate line at your hourly rate. That keeps each month's invoice self-contained and easy to compare month over month.